Wedding Photography Terms & Conditions

Wedding Photography – Contract Terms & Conditions

FULL AGREEMENT: This contract provides the full understanding between Mark Searle Photography (PHOTOGRAPHER) and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties.

RESERVATION: Upon your signature, the Photographer will reserve the time and date agreed upon, and will not make other reservations for that time and date. For this reason, the Reservation Deposit of one third of the agreed package cost is non-refundable, even if the date is changed or wedding cancelled for any reason, including acts of God, fire, strike, and extreme weather. The reservation deposit is to be paid at time of signing the contract.

The Reservation Deposit is applied towards the contracted wedding photography package. The Client understands and agrees that the entire amount owed for the wedding photography package described in the contract is due no later than one full calendar month before the Wedding Day. The Client agrees if the balance is not paid by this time, the Photographer will not photograph the Wedding Day described on the contract with no liability to the Photographer and loss of Reservation Deposit by the Client.

RIGHT TO CANCEL: The Client has the right to cancel this agreement within 7 days of signing to receive a full refund of any deposit paid.

PRE-EVENT CONSULTATION: The parties agree to a pre-event consultation before the event date in order to finalise the actual shooting times, locations, and client’s request list (in writing) for specific photographs. The client will be responsible for, or have someone designated, to identify people of whom specific photographs are desired.

The photographer will not be held accountable for not photographing desired people if there is no one to assist in identifying people or gathering people for photograph(s). The bride and/or groom agree to set aside at least 45-minutes of time before the ceremony or commencement of the wedding and a 45-minute time frame afterward for photographs that cannot be obtained during the wedding, including group shots. If the bride's or grooms late arrival prevents this 45-minute window from occurring, the Photographer shall not be held liable for failure to take desired photographs.

CO-OPERATION: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. The Photographer is not responsible if key individuals fail to cooperate or fail to appear during the scheduled photography session(s) or for missed images due to details not revealed to the Photographer. The Photographer recommends that the Client designate an "event guide" to point out important individuals for informal or candid photographs to the Photographer (see above) during the wedding; that they wish to have photographed.

The Client is responsible for the conduct of their guests. Coordination with other service providers is necessary to complete all the photography as scheduled. The clients should share the photography schedule with other service providers to make sure that there are no conflicts with times. In addition, events during the wedding day should be planned to make the best use of time from all vendors. The Photographer will not tolerate verbally or physically abusive behaviour, nor will he share his time or compete with guest photographers for the attention of the subjects. Unchecked guest conduct that interferes with photography will seriously affect the quality of the photographs taken and increase the number of photos that must be created. If the Client is unable to control the conduct of their guests or if the conduct of any of their guests damages the equipment of the photographer, it will result in the early or immediate departure of the photographer. The client understands that in such an event, no refunds will result.

SHOOTING TIME / ADDITIONS: The photography schedule and selected methodology are designed to accomplish the goals and wishes of the Client in a manner enjoyed by all parties. The Client and the Photographer agree that cheerful cooperation and punctuality by all members of the wedding party are therefore essential to that purpose. Shooting commences at the scheduled start time.

HOUSE RULES: The photographer is limited by the guidelines of, and any restrictions imposed by ceremony officials or reception site management. The Client agrees to accept the technical results of any such imposition on the photographer. Negotiation with the officials for moderation of guidelines is the Client's responsibility; the Photographer will offer technical recommendations only.

DIGITAL NEGATIVES, PRINTS and COPYRIGHTS: All photographs, digital negatives and prints are protected by Copyright Law (all rights reserved). The Photographer retains the copyright to all photographs and images produced. The Client must obtain written permission from the Photographer prior to the Client or their friends and relatives or other parties on their behalf publishing or selling the photographs for profit.

MODEL RELEASE: The Client hereby grants to the Photographer and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the Client or in which the Client may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The Client hereby releases the Photographer and his legal representatives and assigns from all claims and liability relating to said photographs.

EXCLUSIVITY / GUEST PHOTOGRAPHY: It is understood that the formal photography time is for the express use of the Photographer to capture the formal wedding portraits. Because of time constraints and the need for subjects to give full attention to the professional photographer, guest photography cannot be permitted during the formal photography time. If time permits, the Photographer will make opportunities throughout the formal photography for guests to take photos. Otherwise, guests are welcome and encouraged to take photos at any time throughout the wedding and reception.

COMPLETION SCHEDULE: Digital processing takes approximately 2 weeks. All digitally edited files will be supplied on a USB memory stick and will be delivered to the client no more than 28 days after the day of the wedding. Except where an alternative is arranged at time of booking and duly noted within the pricing schedule.

PAYMENTS: The Client agrees that the one third of the agreed package cost to be paid as a  deposit is required at the time of contract and 100% of the remaining balance is due at least one full calendar month prior to the event date.

DIGITAL NEGATIVES: Where agreed within the clients chosen package the Client will receive a copy of the high-resolution digital JPEG files on a USB memory stick. The client has the right to freely make and distribute copies of the digital files to anyone he or she sees fit so long as the images are not sold by the client or by others to whom they have passed the files, for profit

PENALTY FEES & CHARGES: The photographer reserves the right to impose a £25.00 charge where a cheque is returned by the bank due to insufficient funds or for any other reason.

RIGHT OF WITHDRAWAL: The Photographers discovery of new information, changes, or other factors tending to circumvent its policies could result in its withdrawal. Non-cooperation; changes of locations, facilities or times available; missed appointments; bad or returned cheques, or late payments are examples of contributing factors. Should the photographer initiate the withdrawal, all fees and deposits will be returned, except non-returnable deposits and fair market value for all services/products already provided. In case of withdrawal then a charge of £50 per hour will be imposed for all photography undertaken to that point, and a charge of £25 per hour for all non-photography services, and travelling, rounded to the nearest half hour.

LIMIT OF LIABILITY: In the unlikely event of severe medical, natural, or other emergency it could be necessary to retain a different photographer. The Photographer will make every effort to secure a skilled replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event package. The Photographer takes the utmost care with respect to exposure, transportation, and processing the photographs including using suitable equipment and suitable backup equipment. However, in the unlikely event those photographs have been lost, stolen, or destroyed for reasons within or beyond the photographers control then the photographers liability is limited to the return of all payments received for the event package. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.

PERFORMANCE: The performance of this contract on behalf of the Photographer shall be contingent upon acts of God, flood, fire, warfare, government laws or regulations, electrical failure, strikes by suppliers, and/or conditions beyond its control.

SEVERABILITY: If any provision of this agreement is held to be invalid or unenforceable under the law, the validity of this agreement as a whole shall not be affected, and the other provisions of the agreement shall remain in full force and effect.

AMENDMENTS: This contract has been freely negotiated and shall be recognised as the entirety of the agreement, and only those changes or modifications specifically placed in writing, attached, signed and dated by the Client and the studio at the time of this signing shall be recognised as amendments to this contract.



All images © Copyright protected Mark Searle Photography   +44 7594 450267
Lifestyle Photographer Bradford, West Yorkshire, GB